The Office of the Registrar is here to help you with transcripts, academic catalogs, policies on student records and transfer credits, and more.
Use the course search feature on myWLC to review available courses for current and upcoming semesters; course listings include textbook information.
For general inquiries, please email the Office of the Registrar: registrarsoffice@wlc.edu.
Please be aware that transcripts received by an individual and forwarded on to an institution are considered unofficial. Official transcripts must be sent directly from WLC to the final intended recipient.
Transcripts may be requested online through the National Student Clearinghouse.
Note that electronic transcripts may only be sent to recipients through requests made in this manner.
Transcript requests may only be expedited by requesting that an official electronic version be sent to your recipient.
A PDF transcript request form may be downloaded using the button below. If this form is used, it must be signed and include payment to the college before the request will be processed.
DOWNLOAD THE TRANSCRIPT REQUEST FORM
To request transcripts, please mail a Transcript Request Form to the Office of the Registrar or write a letter containing the following information:
Please send your requests to:
Office of the Registrar
Wisconsin Lutheran College
8800 W. Bluemound Road
Milwaukee, WI 53226
VERIFICATIONS: Wisconsin Lutheran College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted online or by mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 300, Herndon, VA 20171.
Current students and alumni are encouraged to visit the web page of the Office of the Secretary of State for the State of Wisconsin for complete details regarding Apostille authentication. To request Apostille authentication for your academic transcript and/or diploma proceed through the following steps:
1. Complete the Authentication and Apostille Certificate Order Form from the Wisconsin Secretary of State. Prepare the payment and shipping options as prescribed by the order form.
DOWNLOAD ORDER FORM
2. Complete the appropriate form(s) required by your personal needs:
3. Send the following items to the Office of the Registrar at Wisconsin Lutheran College:
Office of the Registrar
Wisconsin Lutheran College
8800 West Bluemound Road
Milwaukee, WI 53226
4. Once the Office of the Registrar receives all the required documents and fees, it will produce transcripts/diplomas as requested. Wisconsin Lutheran College will process the academic documents per the instructions given by the Wisconsin Secretary of State and will have them notarized. The notarized documents and Authentication and Apostille Certificate Order Form and payment will be sent to the Wisconsin Secretary of State by first-class mail.
Once the Secretary of State completes the Apostille authentication process, the document packet will be sent to the address provided on the Authentication and Apostille Certificate Order Form, and shipped according to the postage paid and delivery option selected.
Wisconsin Lutheran College’s online catalog site can help you quickly locate details about our academic programs. Whether you are a prospective student or are already enrolled, you can easily learn more about the wide variety of programs that WLC has to offer.
You will be notified of your Family Education and Privacy Act (FERPA) rights annually by publication in the Student Handbook.
The following are terms necessary for discussing Wisconsin Lutheran's policy on student records:
Student: any person who is attending or has attended Wisconsin Lutheran College.
Educational records: any record (in handwriting, print, tape, film, or other medium) maintained by Wisconsin Lutheran or its agent, which is directly related to a student, except:
Staff member: any full time faculty member; any member of the teaching staff; any member of the administrative staff.
College official: a person who is employed by Wisconsin Lutheran College in an administrative, supervisory, academic or research, or support staff position; a person elected to the Board of Regents; a person, such as an attorney or auditor, employed by or under contract with Wisconsin Lutheran College to perform a special task.
Wisconsin Lutheran College designates the following items as directory information: student name, address, telephone number, grade level, WLC issued email, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of athletic teams, enrollment status, dates of attendance, degrees and awards received, most recent previous school attended, and photograph. Wisconsin Lutheran College may disclose any of those items without prior written consent unless notified in writing within five days of the opening of any given semester or summer session.
Wisconsin Lutheran College will disclose information from your educational records only with your written consent except:
The fee for copies will be $1.00 per page plus postage if mailing is required.
You may inspect and review your educational records upon request. You should submit to the Registrar a written request which identifies as precisely as possible the record or records you wish to inspect. The Registrar will access the record and notify you. Access must be given in 45 days or less from the receipt of the request.
When a record contains information about more than one student, you may inspect and review only the records which relate to you.
Wisconsin Lutheran College reserves the right to refuse to permit you to inspect the following records:
Wisconsin Lutheran College reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:
The following is a list of the types of records that Wisconsin Lutheran College maintains, their locations, and their custodians.
Admissions records: held in the Office of the Admissions by the Vice President of Enrollment.
Cumulative academic records (current and former students and 5 years after graduation or withdrawal): held in the Office of the Registrar by the Registrar.
Health records: found in the Student Health Center.
Financial records: held in the Business Office by the Vice President of Finance.
Progress records: held in the office of either the Academic Dean or the specific instructor.
Disciplinary records: held by the Dean of Students in the Office of Student Life.
Occasional records (students' educational records not included above, i.e., minutes of faculty committee meetings, copies of correspondence in offices not listed above, etc.): if such records are desired, the appropriate official will collect such records, direct you to their location, or otherwise make them available for inspection and review.
WLC does not sell textbooks on campus, so you need to order your books online before coming to campus. Textbook information is listed with your courses on myWLC (Students> Registration Information> My Course Schedule> Schedule Details). Click on the plus sign (+) next to a course number to see the titles and ISBN.
Use the ISBN to order your textbooks from any online source (such as Amazon, Barnes & Noble, Chegg, or AbeBooks). Remember that the textbook price showing with your course is the list price for new books. You may rent or buy used books unless the professor has specified a need for new books (primarily for workbooks and lab manuals).
Note: The WLC mailroom does not accept Amazon deliveries on Sundays.
If you are unsure of what to order, email your professor from your WLC email account with questions.
Wisconsin Lutheran College accepts credit in transfer for courses completed at colleges and universities with regional accreditation. Courses from non-regionally accredited institutions may also be accepted after institutional/course review. Transferability is determined based on evaluation of official college or university transcripts. The decision to accept courses in transfer is based primarily on how individual courses compare in content, academic quality, and level to courses offered at Wisconsin Lutheran College. Catalog course descriptions and syllabi are used to determine appropriate placement and equivalency of transfer courses to Wisconsin Lutheran College. For coursework from institutions outside the United States, students must submit a course-by-course evaluation from World Education Services, Inc. (WES), Educational Credential Evaluators (ECE), or International Education Services (IES).
Courses are accepted for transfer to WLC if they meet the following criteria:
A minimum of 30 credits must be earned in residence at WLC, including at least 15 upper division credits (300 or higher) in the major used to satisfy the degree. A minimum of 60 credits must be earned at WLC to be eligible for Latin honors. Students who earn at least 48 credits at WLC are eligible for academic distinction.
A maximum of 70 semester credits can be transferred from two-year institutions. Although no limit exists on the number of transfer credits from four-year institutions that may be accepted to WLC, not all transfer credits may be applicable to all programs. The number of transfer credits applied to any program depends on the applicability of the specific credits to the degree requirements.
No restrictions are placed on the age of transfer credits as long as they meet the criteria for transferability and are for use as General Education or elective courses; however, regional accreditation must have been held by the granting institution at the time the courses were taken. Certain departments may have time limit requirements on courses used to satisfy the major.
Once enrolled, students are to obtain permission from the Registrar's Office in order to have coursework from another institution accepted in transfer. If credits are to be used in a major/minor, department approval is required. Grade point deficiencies at WLC cannot be made up with transfer course credit.
Repeated courses only count once in total credits earned. If a student repeats a course at WLC which was previously accepted for credit at the time of transfer, the transferred credits will be removed from the student's record.
Wisconsin Lutheran College operates on a semester system. Transfer credits based on a different unit of credit will be converted to semester credits before being transferred.
Wisconsin Lutheran College accepts credit earned through the following examination programs
Transferability is determined from an official test score report. A maximum of 30 credits of credit by examination may be applied toward a bachelor's degree.
Wisconsin Lutheran College accepts credit for armed service education and training according to the recommendations of the American Council on Education (ACE). Transferability is determined from an official military transcript or, for basic training, the student's DD-214. There is a 15 semester credit limit on the number of military credits that may be accepted in transfer to WLC, although not all military credits may be applicable to the GENEDS or specific programs.
To assist Wisconsin Technical College students in furthering their academic and career goals, Wisconsin Lutheran College participates in a course-to-course agreement with Wisconsin's 16 Technical Colleges. The WAICU-WTCS Course Credit Transfer Agreement is designed to ensure a smooth transfer process for WTCS students who wish to pursue a degree at WLC.
The 14 courses in the agreement will satisfy general education or general degree requirements when applicable. Students are responsible for confirming that these courses transfer to their intended major by working with their academic advisor.
After the second week and before the end of the tenth week of the semester, withdrawal from a course will be permitted with the approval of a student's advisor and a college dean. For such courses his or her record will show a W (withdrawal). The W will not be counted in computing his or her grade point average.
Students may be administratively withdrawn from a course (face-to-face, hybrid, or online) at the request of a faculty member due to (1) failure to adhere to the course attendance policy as described in the course syllabus or (2) disruptive classroom behavior. The faculty member will make the request for administrative withdrawal, in writing, to the appropriate college dean. If, upon reviewing the case, the college dean decides that an administrative withdrawal is the appropriate course of action, he/she will inform the student, the faculty member, and the Registrar of that decision.
Students should be aware that administrative withdrawal may have academic, financial, and financial aid implications. Administrative withdrawal will take place after the full refund period, and students that are administratively withdrawn from a course will not be eligible for a tuition refund. Administrative withdrawal from any course automatically voids the four-year graduation guarantee.
A student who voluntarily wishes to withdraw from the college must contact the Dean of Student Success to discuss procedures. Students are also to meet with their academic advisor, the Financial Aid Office and have cleared all obligations (tuition and all other financial obligations) to the college. Students who completely withdraw before the last day to withdraw from a course will be assigned a grade of W for each course in which they are enrolled. Students who withdraw after the withdrawal period will be given a grade of F (failing) unless an exception is made by the Academic Cabinet for extenuating circumstances (medical, military service, etc…). Students who voluntarily leave the college before the end of the semester without completing the prescribed withdrawal procedures will be considered as still registered and will receive a grade of F (failing) for each course in which they are enrolled.
Please see the Institutional Refund Policy and the Financial Aid Refund Policies.
